We will provide information promptly, subject to the following conditions, which are based on our duties under the Freedom of Information Act 2000:

• Copies of reference documents, such as policy statements and procedural guidance will be provided free of charge or as published in our Publications Scheme which is available from the school office or on our website at eastpreston-inf.w-sussex.sch.uk 
• We will normally confirm within 5 working* days whether or not we hold the information you request and, if we do, we will provide it within 20 working* days.
• Your request must be in writing (letter or email) to ensure that we have a clear statement of what is requested.
• In some circumstances we may withhold the information you have requested under one of the exemptions applicable under the legislation.
• If you do not accept our reasons for declining to disclose the information requested you should write to the Chair of Governors at the School in the first instance. If you are not happy with their response, you may wish to contact the Information Commissioner at:

• Whilst we will provide most information free of charge, we may charge a fee for photocopying/printing/faxing/postage of longer documents where the required information is not listed in our Publications Scheme as being available either free of charge or at a stated charge. If you ask for information in an expensive alternative format, we may charge for this, subject to legislation, such as the Equality Act. (See Guide to Information and Schedule of Charges).
• If we intend to charge for the provision of information, we will tell you in advance what the charge will be (through a fees notice) and will provide the information when we receive payment (cash or cheque). The time allowed for us to provide the information (20 working* days) does not include the period between the issuing of the fees notice and the receipt of the payment.
• We may be unable to provide the information you request for any for the following reasons:
  • We do not hold the information
  • We are applying an exemption to the disclosure
  • It would cost the School more than £450.00 to provide the information (this figure is set by Government and is based on the work exceeding 18.5 man hours to gather the information).   
• If we are unable to provide the information we will do all we can to advise you as to how you might obtain the information elsewhere or in a different way to keep the cost down.
• The School will seek advice from the Local Authority’s Information Governance Manager as necessary to clarify any points or to help resolve any disputes over information requests.

Further information can be found in our Freedom of Information Policy, available on our policy section.